If you have a passion for our community, a flair for social media and communications, and the skills to provide excellent administrative support, come and join our team. We are seeking a part-time Administration and Communications Coordinator to work 12 hours a week, with potential to grow into 35 hours/week over time.
Reporting to the Executive Director and working with a variety of volunteers, the role will be 50% administrative support (office, committee, grants) and 50% communications (social, digital, donor, events).
Our ideal candidate will have:
- Strong verbal and written communication skills
- Exceptional attention to detail and organizational skills
- Social media experience and proficiency on Facebook, Instagram and LinkedIn
- Experience with Google Workspace, including Docs, Sheets, Slides and Forms
- A collaborative team approach
- Knowledge of Dufferin County and the charities that serve our community.
CLICK HERE for a printable PDF of the position description or see below
Please send your resume and direct any questions to Michele Fisher, Executive Director, at michele@dufferincommunityfoundation.ca.
Application Deadline: Friday, March 20, 2026 at 5:00pm
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Administration and Communications Coordinator
Reports to: Executive Director
Compensation: Contract position based on 12 hours per week and 46 weeks per year at $25.00 per hour.
Term: Two years with potential to grow a maximum of 35 hours per week.
Our Mission: To connect people who care with causes that matter.
Our Vision: To give every generation the resources it needs to impact community change.
Our Values: Integrity. Excellence. Optimism.
Who are we looking for: The position performs a wide range of communications and operational tasks, often under tight timelines, requiring a high level of accuracy, confidentiality, and competence. The ideal candidate for this role has a passion for the Dufferin County community, a flair for marketing and communications, a positive attitude, and experience in providing a variety of administrative assistance.
Overall duties include:
- Arranging meeting venues, pre-meeting materials and minute taking
- Assisting with donor relationship emails and correspondence
- Supporting the grant review process and organizing cheque presentations
- Providing operational support for special events and fund building campaigns
- Creating social media, website and newsletter content
MAJOR RESPONSIBILITIES:
Operational Support – 50%
- Office Support:
- Assists the Executive Director in office administration, database management, donor and grant applicant relationship.
- Reviews and responds to all inquiries received through email, phone and social media.
- Maintains all paper and digital files, records and correspondence for DCF in a secure and timely manner.
- Board & Committee Support:
- Books meeting venues or Zoom/Teams for the Board, Fund Development Committee, Grants Committee, Governance Committee and Finance Administration Committee. Sends out calendar invitations and tracks RSVPs.
- Takes Committee meeting notes and Board minutes as required.
- Ensures proper filing of meetings agendas, minutes and reports, in accordance with the Foundation’s operating procedures and its Document Retention Policy.
- Event Support:
- Provides operational support for Foundation events including An Evening the Stars, small circle donor events, a Grant Recipient Award event and others.
- Arranges catering and other event components for Board Retreats, Volunteer Socials and the Annual General Meeting.
- Grant Administration:
- Assists the Grants Committee in developing grant application forms and online application functionality.
- Receives and uploads the grant applications for review.
- Provides administrative support to the Grants Review Team as required.
- Organizes cheque presentations and photo ops with grants recipients.
Marketing and Communications Support – 50%
- Digital Communications:
- Social media – creates a monthly content calendar; writes posts; reviews graphics/images; works with our digital agency; engages with the community; builds the Foundation’s social following.
- Website – writes and updates website content; works with our web designer.
- Newsletter – writes and edits newsletter content; designs in Constant Contact; distributes newsletter according to annual schedule.
- Builds and maintains a database of photos, images and videos.
- Donor Communications:
- Report to the Community – assists with writing, editing, design, production, and distribution of our annual report.
- Crafts messages and stories in consultation with the Executive Director, Committee Chairs, grants recipients, donors and community champions as appropriate.
- Prepares and distributes thank-you letters for donations and follows up as appropriate.
- Events & Campaigns:
- Supports the Fund Development Committee in the marketing of donor events.
- Assists the Executive Director with the GivingTuesday and Holiday/Year-end Campaigns including direct marketing to donors.
- Committee Chairs, grants recipients, donors and community champions as appropriate.
- Prepares and distributes thank-you letters for donations and follows up as appropriate.
- Media Relations: Writes and distributes news releases; arranges interviews with DCF spokespeople; updates media contact list as needed.
- Assists with the creation of presentation decks.
The Ideal Candidate will have:
- Strong verbal and written communication skills; excellent interpersonal skills.
- Aptitude for social media and promotion.
- Solid organizational skills, exceptional attention to detail, and ability to produce high-quality reports.
- Demonstrated proficiency in Google Workplace, including Google Docs, Sheets, Slides and Forms, social media tools and platforms. Experience in WordPress, MS Word/Excel/PowerPoint, and CRM databases such as Foundant an asset.
- Ability to work alone and with diverse groups of people (community members, volunteers, donors).
- Initiative, collaborative team approach, and effective problem-solving skills.
- Knowledge of Dufferin County and the local charities that serve our community.
- High degree of professionalism and confidentiality.
Recruitment Process:
- Initial screening of applicants
- Interview with Executive Director and Board Chair
- Written Assignment
- Final Interview Reference Check
